Statement of PurposeThis is a professional financial position that requires a thorough knowledge of GAAP accounting principles, double entry computerized accounting system, and specifically, the application of the general ledger as they apply to fund accounting in a non-profit environment. This position reports to the Chief Financial Officer (CFO).  The Staff Accountant performs a variety of accounting and administrative duties in the maintenance of accurate fiscal records and reports requiring initiative and independent judgment.


Primary Tasks/Responsibilities:

  • Files all quarterly and annual grant reports (Grant Solutions, eRA Commons & PMS)
  • RW A PI reports
  • Updates 340B analytic spreadsheet (# of clients, RX’s, gross and net revenues monthly)
  • Calculates deferred revenues
  • Prepares LLC financial statements
  • Reviews all disbursements for proper coding
  • Run’s weekly ACH bank report for billing team
  • Prepares month end financial statements and analytics
  • Reconciles monthly credit card activity with 3rd party (Merchant Services, TSYS and Worldpay)
  • Calculates and records clinic revenues, AR & allowances monthly
  • Prepares and records Welcome Center monthly activity
  • Completes monthly PMS drawdown
  • Compiles final monthly JE list with all JE’s
  • Compiles final monthly FS with all support documentation
  • Performs all monthly JE’s (i.e. prepaids, accruals, insurance, payroll, postage, TS inventory & medical inventory)
  • Enters posi pay batches in CashPro
  • Record Thrift Store weekly activity (and reconcile monthly)
  • Prepares and submits Thrift Store and LLC Sales tax payment
  • Prepares Donor Thank you letters



  • A minimum of a Bachelor’s degree in Accounting or Finance required.
  • 2 solid years of non-profit accounting experience.
  • Cumulative of 5 years accounting experience required.
  • Strong background in budget preparation and grant management (private funders and government grants) will be ideal.
  • Knowledge of Quickbooks for Nonprofits is a must.


Knowledge, Skills and Competencies Required:

  • Strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast-paced and dynamic work environment.
  • Excellent analytical and problem-solving skills.
  • High competency with Excel and Microsoft Office products.
  • Team player and can collaborate with other teams in the organization.
  • High level of interpersonal skills with demonstrated poise, tact, and diplomacy.
  • Excellent communication skills, written and verbal, with the ability to clearly communicate issues to all levels of management.
  • Must be flexible and adaptable to in order to consider all points of view and work toward decisions that reflect the greater good of the organization.
  • Monitor and review the work products of others to ensure conformance to established processes and procedures and communicate results effectively and appropriately to solve problems.


  • Must possess and maintain valid Florida driver’s license and proof of insurance
  • Must have reliable and accessible auto vehicle.
  • Must pass necessary fingerprinting, Level II background checks and employment eligibility verification through the U. S. Department of Homeland Security’s E-Verify system,

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